HR Coordinator Job Description

Key responsibilities

• 📋 Keeping employee records in check: As an HR Coordinator, you're the go-to for keeping employee records neat, updated, and secure. From organising digital files to updating databases, you make sure everything’s where it needs to be—and always confidential. Your work makes life easier for HR, managers, and the team while keeping everything legally compliant.
• 🌱 Helping out with hiring: You’re a key player in the recruitment process. Whether screening resumes, setting up interviews, or coordinating with hiring managers and candidates, your support helps everything run smoothly. It’s all about creating a positive experience that helps attract the right people to the team.
• 📞 Being the communication link: You help bridge the gap between staff and management. From answering questions to sharing important updates, you keep the flow of communication open and respectful. By making sure everyone feels heard, you help build a supportive and positive workplace vibe.
• 📊 Rolling out HR policies: A HR Coordinator takes care of onboarding and orientation, making sure new employees feel welcome and understand how things work—including the company policies, procedures, and the benefits available to them.
• 💼 Coordinating training and development: You help set up training sessions, manage schedules, and communicate the details to everyone involved. Making learning accessible and organised, you help the team build the skills they need to thrive.

Qualifications and skills

• Bachelor’s degree in Human Resources or a related field: Gives you the foundations to understand people, policies, and what makes a workplace thrive.
• Excellent communication skills: Helps you build strong relationships, explain things clearly, and support your team and employees.
• Strong organisational skills: Keeps everything running smoothly—from scheduling interviews to managing employee records.
• Attention to detail: Ensures accuracy in everything from contracts to employee queries—no room for mix-ups here.
• Problem-solving abilities: Helps you handle tricky situations and find fair, practical solutions fast.
• Familiarity with employment laws and regulations: Makes sure everything is above board and compliant with workplace laws.
• Proficiency in HR systems (HRIS): Speeds up admin work and keeps employee data organised.
• Tech savvy: Comfortable using everyday office tools to collaborate and communicate efficiently.
• Interpersonal skills: Being approachable and empathetic helps create a positive, inclusive culture.
• Team player: Works well with others to keep the people side of the business strong and supported.

Career path and opportunities

Keen to build a career that’s all about people? A role as a HR Coordinator gives you hands-on experience in the beating heart of any business—its people. From day one, you’ll dive into recruitment, onboarding, employee relations, and more.
As you grow, you can branch into specialised roles that align with your strengths like Talent Acquisition, Employee Engagement, or Learning and Development. Each one offers a unique way to shape workplace culture and help teams thrive.
Climbing higher? There’s a clear path to HR Manager, HR Director, or even Chief Human Resources Officer (CHRO)—where you’ll sit at the leadership table, driving strategy and influencing how the entire organisation operates.

Related job titles

• HR Specialist
• HR Administrator
• HR Assistant
• Human Resources Generalist
• Employee Relations Coordinator
• Recruitment Coordinator
• Talent Acquisition Coordinator
• HR Advisor
• People Operations Coordinator
• Payroll Coordinator

Example job description

Job title: HR Coordinator

Job overview:
As an HR Coordinator, you’ll be the backbone of the people team—keeping things organised, supporting HR projects, and helping create a positive workplace culture. This role is ideal for someone who thrives on structure, enjoys variety in their day, and knows how to make people feel supported.

Key responsibilities:

• Assist with recruitment by scheduling interviews and keeping candidates updated
• Maintain accurate employee records and ensure compliance with policies and legislation
• Support onboarding to make sure new hires feel informed and welcomed
• Be a first point of contact for employee questions about HR policies and programs
• Help plan and run events that boost employee engagement
• Provide admin support to HR leaders to keep things running smoothly
• Suggest and contribute to improvements in HR processes

Required qualifications:

• Bachelor’s degree in Human Resources, Business, or a related field
• Experience as an HR Coordinator or in a similar admin role
• Strong knowledge of core HR functions and practices
• Great communication and people skills
• Proficiency in Microsoft Office and HRIS software

Preferred qualifications:

• Hands-on experience with recruitment and onboarding
• Understanding of Australian employment laws and regulations
• Ability to handle confidential information with discretion
• Strong problem-solving skills and attention to detail

Perks and benefits:

• Competitive salary with growth opportunities
• Flexible work options to support work-life balance
• A supportive team that values learning and collaboration
• Ongoing training and development resources
• Health and wellness initiatives to support your wellbeing

Frequently asked questions

What does a HR Coordinator do?

A HR Coordinator keeps the people side of the business running smoothly. They’re the go-to for everything from recruitment and onboarding to employee support and training logistics.

What are their key duties and responsibilities?

They handle a mix of admin and people-focused tasks to keep things running smoothly behind the scenes. HR Coordinators coordinate recruitment and interviews, manage employee records, and support onboarding and training. They’re also the go-to for employee queries, assist with compliance and performance processes, and help organise events that keep the culture strong and the team connected.

What makes a great HR Coordinator?

They’re organised, people-focused, and love keeping things running behind the scenes. Strong communication is a must—so is discretion, since they often handle sensitive info. The best HR Coordinators are proactive, detail-oriented, and genuinely care about creating a positive employee experience.

How do they impact an organisation?

A great HR Coordinator helps shape the workplace culture. From the first interview to everyday support, they make sure people feel heard, supported, and empowered. That means better retention, smoother operations, and a happier, more productive team overall.