TMGM
Office Administrator
To provide you with the best trading conditions, powered by both industry-leading and cutting edge innovative platforms.
Administration
Full-time
Office | Sydney, NSW, Australia
Visa sponsorship · No
Junior · A role for someone with some basic skills, good motivation and ability to learn. Typically 1-2 years of experience is required.
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Why TMGM
At TMGM, we simplify direct CFD trading through a sophisticated online platform, offering advanced technology, unparalleled support, and an innovative structure that allows traders to focus on making informed investment decisions while we handle the rest.
About the role
Description
We are seeking a highly organized and proactive Office Administrator to support our CEO with both business and personal tasks. The ideal candidate will have exceptional attention to detail, excellent communication skills, and the ability to manage various tasks with discretion and efficiency. This role requires a dedicated individual who is comfortable handling a range of responsibilities, from personal errands to liaising with high-level professionals.
Key Responsibilities:
- Coordinating travel arrangement, including flights, accommodations and ground transportations for business trips.
- Providing end-to-end support in sourcing and securing property, negotiating optimal lease terms, and overseeing all related property management tasks.
- Handling expense reports, bill payments, and petty cash.
- Handling confidential information with discretion and maintaining file systems.
- Managing any dietary requirements or meal planning. Coordinate daily meal schedules, including placing orders and arranging reservations as needed.
- Handling personal tasks such as arranging dry cleaning, laundry, grocery shopping, gift purchase and run other errands as required.
- Assisting with special projects, tracking progress, and coordinating with relevant teams to ensure deadlines are met and following up with stakeholders as needed.
- Being available in case of emergencies or last-minute needs, providing real-time assistance when required.
Requirements
- Bachelor's degree in business administration or a related field.
- 2+ years of experience as a personal assistant or in a similar role supporting senior executives.
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills, with proficiency in both English and Mandarin.
- Proficiency in Microsoft Office Suite and other relevant software.
- Ability to work independently, prioritize tasks, and manage multiple deadlines.
- High level of discretion and ability to handle confidential information.
- Proactive and solution-oriented mindset with a keen attention to detail.
Benefits
- Celebrate your tenure with us! Receive generous milestone anniversary gifts that grow with each year of service.
- Prioritize your well-being! Access our Flexible Spending Account (FSA) for various health and wellness needs.
- Invest in your growth! Access annual training opportunities tailored to your role.
What you'll be responsible for
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Purchasing and Vendor Management
Manage suppliers by negotiating contracts, controlling costs, reducing risks, and ensuring business needs are met
- 📌
Facilities and Asset Management
Source and manage the tools, services, and processes that support the operations of the organization’s office and assets
Skills you'll need
- 📊
Results orientation
Focuses on outcomes and the steps it takes to achieve them
- 🔍
Attention to detail
Accurately identifies and rectifies discrepancies or errors that exists in information and deliverables
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Problem solving
Identifies problems and develops logical solutions that address the problems