The Executive Officer (EO) provides high level executive and administrative support to the Executive Director (ED) and plays a key role in ensuring the efficient, effective and collaborative operations of the ED's office. Managing the ED's day-to-day activities, you will liaise closely with senior executives, external stakeholders and key employees within Resources Victoria and the broader department to ensure administrative support functions are delivered to a consistently high standard.

The key to success in this role is your ability to respond promptly and deliver in a high-pressure, fast-paced environment by identifying and responding to opportunities as they arise, in addition providing confidential secretarial and administrative support.

With demonstrated experience providing administrative support to executives, you are known for your ability to thrive in a fast-paced environment, managing multiple overlapping and competing priorities. Your experience in preparation of various written correspondence and proof-reading/editing documents, coupled with your strong interpersonal skills, will see you effectively manage the office and requirements of the Executive Director.

Specialist/Technical Expertise/Qualifications

* Demonstrated experience in providing administrative support to executives in a fast-paced, high-pressure environment with the ability to meet timelines and deliver consistently high-quality work. * Exceptional communication skills, both written and verbal, through the development of succinct and clear briefings and documents (e.g. emails, reports, meeting papers, minutes and papers) and well-developed attention to detail including experience in proof-reading/editing documents. * Well-developed planning and organising skills including the ability to identify processes, tasks and resources required to achieve a goal; reviewing and adjusting as required; developing and implementing systems and procedures to guide work and track progress; recognising barriers and finding effective ways to deal with them. * Knowledge and experience in using government systems including MACS, SharePoint, Oracle Cloud, and Content Manager is desired.

This is an ongoing position. The work location for this position is Melbourne CBD with hybrid work arrangements available.

To be considered for this position, applicants are encouraged to submit a resume and cover letter (no longer than 2 pages) summarising their skills and relevant experience.

For further information please refer to the attached position description.

Applications close at midnight on Wednesday, 12th March 2025

Other Relevant Information

For this particular vacancy, priority consideration applies to Victorian Public Service (VPS) and select employees of the Victorian Public Sector who apply through the Jobs and Skills Exchange (JSE) jobs board platform.

Preferred candidates will be required to undertake pre-employment screening, including a Declaration and Consent form and a National Police Check.

To be eligible for appointment to this role, applicants will possess corresponding work rights for the advertised employment period. Appointment to an ongoing position is only available to an Australian/New Zealand citizen or an Australian Permanent Resident.

A Diverse, Inclusive and Flexible Workplace

DEECA welcomes applicants from a diverse range of backgrounds and we focus on the essential requirements of the job and being consistent and fair in our treatment of all applicants. We also understand that a balanced life is important to our employees. Talk to us about our flexible options such as working some days from home, starting early or late, working part time, job sharing or accessing paid or unpaid leave.