About the role The Personal Assistant (PA) is responsible for providing a range of support services that facilitate the effective planning, executive leadership, and management duties and, where identified, general support across the Finance teams. Planning, organising and maintaining daily activities and tasks, the PA ensures a smooth, reliable and efficient environment for a wide range of day to day, specific and more general administrative functions.   What you’ll be doing

• Manage Outlook by reviewing all items & meeting requests in a timely manner & actioning, delegating, marking for follow up, filing or drawing attention to urgent/ business critical items.
• Deal promptly and comprehensively with all enquiries and correspondence, prioritising where necessary, referring as appropriate and personally dealing with them where this is possible.
• Draft and edit meeting requests, emails, internal team communication, presentations and letters on behalf of the GM.
• Creation of external materials representing the team’s activities and plans for e.g. Leadership Team meetings and other forums.
• Manage and follow up action/to-do lists of key team members.
• Assist GM in raising, reviewing, and approving expenses, purchase requisitions, invoices, and other items within delegation levels.
• Intranet, Sharepoint and teams site maintenance.
• Review team travel requests to ensure compliance with Travel Policy.
• Other tasks as directed by the GM.
• Co-ordinate logistics of meetings and team events including Town Halls, team workshops conferences, roadshows and engagement activities (both on and off-site location) on behalf of the GM.
• Adhoc support for meetings for the GM.
• Prepare agendas, minutes, and actions (where appropriate), for circulation of information to participants (pre & post meetings) by agreed timeframes.
• Assist with official company events as required.
• Enabling an efficient workplace through integration with workplace and property, including assisting with setting up policies, projects allocations and facilitating smarter working.
• Ensure that all Health, Safety and Environment Systems adhered to while meeting the organisation’s policies and standards for HSE Management.

What you’ll bring to the table

• 3+ years in similar position, with previous experience in supporting executive-level management.
• Strong organisational and diary management skills.
• Strong sense of initiative, business acumen and problem-solving skills (particularly within a corporate setting).
• Intermediate MS Office skills essential (MS Word, Excel, PowerPoint & Outlook).
• Approachable and confident liaising with stakeholders at different levels of seniority.
• Confident in managing multiple requests (including other members of the team).
• Ability to drive positive team culture through the organisation of team engagement-building events.