MinterEllison
Executive Assistant
To create sustainable value with our clients, our people and our communities
Administration
Contract
Office | Melbourne, VIC, Australia
Visa sponsorship · No
Junior · A role for someone with some basic skills, good motivation and ability to learn. Typically 1-2 years of experience is required.
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Why MinterEllison
MinterEllison provides legal and consulting services to a diverse client base across industries through offices in Australia and a global network of member firms and associated companies. In Australia, MinterEllison is one of the country's largest law firms. Our solid values unite us to deliver excellent advice and service, build authentic and enduring relationships, and prioritise diversity and inclusion, and be curious and innovative.
About the role
Your role An exciting opportunity exists within our Insurance & Corporate Risk team for a Legal Executive Assistant. This role will support our General Insurance and Sensitive Claims team. The team are hard-working and passionate with a collaborative and supportive approach. You will collaborate with the other Legal Executive Assistants in the team to support each other and the team as a whole. We are looking for someone who is enthusiastic, a self-starter and proactive. As a key addition to this team, some of your responsibilities will include:
- email and phone management;
- diary management including organising meetings;
- liaising with clients, barristers and various stakeholders;
- preparing court books and briefs;
- filing court documents with the County and Supreme Courts;
- drafting correspondence (including dictation), document production and amendments including use of precedents;
- database management and coordination;
- high volume file management including file opening and electronic filing;
- general administrative tasks such as filing, photocopying and conducting searches as required;
- co-ordination of monthly billing, client reporting and other general account duties.
What you need The successful candidate will have at least 2+ years' legal secretarial experience (litigation and personal injury experience favourable) and will also possess the following attributes:
- excellent prioritisation and organisational skills;
- resilience and a commitment to excellence that matches our own;
- self-motivated and an ability to work in a highly collaborative team environment;
- strong understanding of MS Office applications;
- ability to work under pressure and manage conflicting priorities;
- team orientated and committed to building rapport with other practice group team members;
- initiative and strong desire to contribute to team success.
What you'll be responsible for
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Office and Team Coordination
Coordinate the smooth and effective day-to-day administrative operations of an office or team
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Diary Management
Track, manage, and prioritize the daily movements for business leaders to achieve the organization’s goals effectively
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Inbox Management
Track, prioritize, and action a leader’s email inbox to increase their overall productivity and efficiency
Skills you'll need
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Social skills
Behaves and communicates effectively in different social situations and with a variety of different people
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Flexibility
Copes with changes and ambiguity in varying circumstances and can adapt behaviour effectively
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Attention to detail
Accurately identifies and rectifies discrepancies or errors that exists in information and deliverables
Meet the team
