University of Sydney
Executive and Administration Officer
Leading to improve the world around us
Administration
Full-time
Office | Sydney, NSW, Australia
Visa sponsorship · No
Entry Level · A role for someone with underlying potential, good motivation and ability to learn. Typically no direct experience is required.
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Why University of Sydney
As the first university to be established in Australasia, the University of Sydney consistently ranks as one of Australia’s top universities. We aim to create and sustain a university that will, for the benefit of both Australia and the wider world, maximise the potential of the brightest researchers and most promising students, whatever their social or cultural background.
About the role
About the opportunity As the Executive & Administration Officer – Sydney Quantum Academy, you will provide administrative support for SQA’s governance committees. Performing a central role within the SQA team, you will enable the achievement of strategic objectives by leading key administrative functions and maintaining excellent communication and relationships with key stakeholders
Your key responsibilities will be to:
- work within a dynamic team, reporting to Chief Operating Officer
- oversee the management of financial processes for the SQA, including procurement, invoicing, acquittal of expenses in Concur, approvals and signing
- co-ordinate and provide secretariat support to the SQA Board, subcommittees and working groups
- provide professional executive support services to the SQA and its CEO ensuring highly proficient coordination and execution of critical activities and tasks
- partner with SQA’s accommodation provider(s) to confirm and prepare appropriate space and facilities for the SQA team and other stakeholders
- develop local policy and procedures for the SQA, ensuring compliance with University of Sydney administration policies and procedures
- proactively manage record keeping and reporting for the work area.
- assist with projects and initiatives – opportunity for leadership development
About you
- tertiary qualifications and/or relevant work experience in a related field
- demonstrated experience providing secretariat support to aboard or senior committee
- experience managing a diverse group of key internal/external stakeholders on small, large, or complex projects
- proven ability to research, interpret, draft, implement and provide advice on complex legislation and procedures
- advanced computer skills, including Microsoft Office suite, with executive diary management experience
- excellent time and workload management skills with demonstrated ability to prioritise effectively and manage multiple tasks
- financial management experience, including budget management and the use of financial systems
- previous executive assistant experience in the higher education/tertiary sector, not-for-profit, start-up or at a complex organisation is desirable.
What you'll be responsible for
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Office and Team Coordination
Coordinate the smooth and effective day-to-day administrative operations of an office or team
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Organisation and Administration
Manage the smooth operation of projects and cases including filing documents, scheduling appointments, and organizing files and documents
Skills you'll need
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Prioritization
Compares and ranks the relative importance &/or urgency of different tasks to identify the best order of actions
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Attention to detail
Accurately identifies and rectifies discrepancies or errors that exists in information and deliverables
Meet the team
