Aveo
Workplace Administrative Associate
We’re dedicated to helping retired Australians be their best selves across every stage of their later life journey.
Administration
Part-time
Office | Sydney, NSW, Australia
Visa sponsorship · No
Mid Level · A role for someone with some well-developed knowledge and skills they can bring to the role and team. Typically within 2-5 years of experience.
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Why Aveo
As Australia’s leading and most innovative retirement living provider, our diverse national portfolio offers something for everyone. For over 30 years, we’ve been dedicated to helping retired Australians be their best selves across every stage of their later life journey.
We’re committed to delivering the best retirement living options, continually listening and learning about what people want. It’s how we make changes for the better. Taking the time to understand their unique needs, we help retirees find the perfect place to call home. And with a 94% resident satisfaction rate, we’re confident that 12,000+ residents agree.
About the role
The Opportunity
Reporting directly to Executive Assistant, you will play a crucial role in the smooth running of the Sydney office. Your time will be spent managing meeting rooms, organising travel, coordinating exciting internal events and ensuring that the office is running smoothly in terms of stock and supplies whilst maintaining the Aveo Group corporate image.
*Permanent Part-time opportunity, 4 days a week*
What we offer
- Up to 12 weeks paid parental leave
- 2 additional 'All About Me' leave days per calendar year
- Paid Parental Leave and Purchased Annual Leave options
- Employee Referral Program and Employee Assistance Program
- Discounts to Health Insurance and Retail & Leisure partner providers
- Opportunities for further career development
You will
- Professional and friendly welcome to incoming visitors (including interstate staff), ensuring all visitors sign in via Office RND.
- Sorting incoming mail, distribution and prepare outgoing mail daily, coordinate courier deliveries.
- Manage & maintain procurement of all office supplies of stationery, office supplies, kitchen supplies and equipment.
- Provide onboarding assistance to new starters. (access card, Locker allocation, Office Rnd access)
- Maintain a clutter free and clean office, and stock kitchen with supplies
- Manage meeting rooms and conference phone bookings including set up of meeting rooms for daily meetings.
- Assist in organisation of corporate hospitality for ELT, training, and other meetings.
- Coordinate office maintenance repairs for the Sydney office and escalate to Building Management - lighting, air conditioning and general building maintenance
- Work with EA Team and other admin team to maintain travel request inbox
- Perform ad-hoc tasks & project work as and when required by the business.
What you'll bring
- Qualification or Cert IV in Business Administration or equivalent experience (desired)
- Minimum 3 years' previous reception / clerical / administrative / customer service experience
- Demonstrated competency in Microsoft Office
- Ability to rapidly acquire knowledge of additional computer applications
- Demonstrated and highly effective time and resource management skills
- Ability to develop positive working relationships across all divisions and departments within the group
What you'll be responsible for
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Office and Team Coordination
Coordinate the smooth and effective day-to-day administrative operations of an office or team
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Organisation and Administration
Manage the smooth operation of projects and cases including filing documents, scheduling appointments, and organizing files and documents
Skills you'll need
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Prioritization
Compares and ranks the relative importance &/or urgency of different tasks to identify the best order of actions
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Attention to detail
Accurately identifies and rectifies discrepancies or errors that exists in information and deliverables
Meet the team
