JLL
Senior Facilities Coordinator
To drive sustainability and corporate social responsibility efforts.
Administration
Full-time
Office | Sydney, NSW, Australia
Visa sponsorship · No
Senior · A role for someone with advanced knowledge and skills. May involve mentoring, leading others or specialisation. Typically at least 5 years of experience.
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Why JLL
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities. Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally. Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
About the role
What this job involves: We are seeking a proactive and experienced Senior Facilities Coordinator to join our team in Sydney! You’ll play a key role in the upkeep and management of the facilities, ensuring a safe, well-maintained, and welcoming environment for employees and visitors.
Please not this role requires 100% on-site presence. A snapshot of the role:
- Assist with the day-to-day operations of the facilities, including maintenance, vendor management, safety compliance, and guest services, all while working to enhance the overall workplace experience.
- Conduct thorough routine inspections of all assigned buildings and spaces, ensuring that facilities are in excellent condition and meet operational standards.
- Manage and prioritise facilities-related service requests through our internal ticketing system, Jira Service Desk and Corrigo.
- Collaborate with the Guest Services and event teams to coordinate and execute facilities management tasks for in-office events and gatherings, ensuring smooth operations and an enhanced workplace experience for staff and visitors.
- Assist in preparing purchase orders, budgetary requests, analysis, and reporting to ensure effective financial management of the facilities.
- Maintain clear and frequent communication with the internal team and external stakeholders regarding facilities activities and updates.
Sound like you? This is what we’re looking for: The ideal candidate will be adaptable, quick-thinking, and able to manage multiple priorities with a high level of efficiency, while maintaining a strong attention to detail.
- Strong facilities management experience or a technical background in building systems and maintenance.
- Exceptional attention to detail and time management skills, with the ability to handle multiple tasks simultaneously.
- Proficiency in facilities management software and G-Suite tools; experience with Atlassian products is a plus.
- Solid understanding of building systems and maintenance procedures, including HVAC, electrical, plumbing, and safety systems.
- Ability to interpret and work from building plans, operating instructions, and maintenance schedules.
- Demonstrated commitment to maintaining a safe and healthy workplace.
- Floor Fire Warden certification is desired, or a willingness to be trained.
What you'll be responsible for
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Execution and Project Management
Plan and deliver project plans by managing people, resources, budget, and timelines, to support the organization’s goals
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Purchasing and Vendor Management
Manage suppliers by negotiating contracts, controlling costs, reducing risks, and ensuring business needs are met
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Facilities and Asset Management
Source and manage the tools, services, and processes that support the operations of the organization’s office and assets
Skills you'll need
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Social skills
Behaves and communicates effectively in different social situations and with a variety of different people
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Prioritization
Compares and ranks the relative importance &/or urgency of different tasks to identify the best order of actions
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Attention to detail
Accurately identifies and rectifies discrepancies or errors that exists in information and deliverables
Meet the team
Equally, you will have the perfect blend of ambition & ability. Team this with advanced administrative skills & systems experience which you have ideally gained in an agile & professional environment with an interest in learning and getting involved; you will be guaranteed success in this role.