Canonical

Graduate HR Generalist - APAC

To enable a wide diversity of open source communities to collaborate under the Ubuntu umbrella.

  • People and culture

  • Contract

  • Office | Sydney, NSW, Australia

  • Visa sponsorship · No

  • Junior · A role for someone with some basic skills, good motivation and ability to learn. Typically 1-2 years of experience is required.

  • ·

Why Canonical

We deliver open source to the world faster, more securely and more cost effectively than any other company.

We're also the publishers of Ubuntu, the world’s most popular enterprise Linux from cloud to edge, together with a passionate global community of 200,000+ contributors. Ubuntu means 'humanity to others'​. We chose it because it embodies the generosity at the heart of open source, the new normal for platforms and innovation.

Together with a community of 200,000, we publish an operating system that runs from the tiny connected devices up to the world's biggest mainframes, the platform that everybody uses on the public cloud, and the workstation experience of the world's most productive developers.

About the role

We require an HR function that thinks and acts globally.​ We're looking for a Graduate HR Generalist to offer their expertise to our APAC region. It's an exciting time to join with the opportunity to help shape and create an HR function for the future. You will demonstrate a high work ethic and the personal confidence to set and defend high expectations of colleagues, counterparts and processes. You must be able to work independently, take a hands-on approach, and interface effectively with professionals at all levels. You'll need excellent communication, professional and interpersonal skills as well as the ability to function in a proactive, innovative environment. We look to HR both to support our colleagues in their personal needs and development, and also to maintain consistently high standards across multiple teams, managers and directors.

Location: This role will be based remotely in the APAC region

The role entails the individual to:

  • Provide HR support by answering team members’ questions and responding to requests regarding their employment and contracts, escalating when necessary. Requests may include information about the new starter process and onboarding, questions regarding global benefits, employment verifications, and other general inquiries.
  • Maintain our HRIS, ensuring a high degree of accuracy and timeliness in processing all team member changes and new joiners. 
  • Owning global projects (e.g. engagement, training or culture initiatives)
  • Partnering with the managers and employees - supporting HR processes and driving the people strategy for your areas of responsibility
  • Working as a truly global partner to colleagues, especially leads, managers and executives
  • Process new hires, including country-specific on-boarding documentation, creation of files, systems set-up, and coordination of introductory reviews. 
  • Provide support to employees for the enrollment and processing of benefits and the payroll process, ensuring monthly data is provided on time and is accurate.
  • Liaise with payroll to guarantee smooth salary payments.
  • Create purchase orders for internal departments. 
  • Provide administrative support to employees for the enrollment and processing of benefits. 
  • Conduct regular audits of employment files and systems to ensure they are up-to-date, accurate, and GDPR compliant. 
  • Continually work to better our processes, spotting areas we can improve to drive our function forward.

What we are looking for in you

  • Track record of exceptional achievement from high school, through graduate studies and career.
  • Experience working in an entry-level role in an HR/People team is beneficial, preferably in the Technology industry.
  • Excellent verbal and written communication skills. 
  • Able to prioritize complex workloads, manage time effectively and work well under pressure. 
  • Self-motivated and results-orientated with a clear focus on accuracy. 
  • High level of honesty, integrity, and ability to handle confidential data. 
  • Flexible attitude and easily adaptable to change. 
  • Willing to take the initiative and provide suggestions and ideas to contribute to the success of the role/team.
  • Ambitious to grow your career within HR.
  • Willingness to travel up to 4 times a year for internal events

What we offer colleagues

We consider geographical location, experience, and performance in shaping compensation worldwide. We revisit compensation annually (and more often for graduates and associates) to ensure we recognise outstanding performance. In addition to base pay, we offer a performance-driven annual bonus. We provide all team members with additional benefits, which reflect our values and ideals. We balance our programs to meet local needs and ensure fairness globally.

  • Distributed work environment with twice-yearly team sprints in person.
  • Personal learning and development budget of USD 2,000 per year.
  • Annual compensation review.
  • Recognition rewards.
  • Annual holiday leave.
  • Maternity and paternity leave.
  • Employee Assistance Programme.
  • Opportunity to travel to new locations to meet colleagues.
  • Priority Pass, and travel upgrades for long haul company events.

What you'll be responsible for

  • 🎤

    HR Query Handling

    Promptly respond to HR queries and support compliance with HR policies

  • 🫱🏽‍🫲🏼

    Internal Stakeholder Partnership

    Work closely with internal stakeholders to understand the business and advise on Human Resource matters

  • 🤠

    Implementation of People and Culture Projects

    Design and implement People and Culture projects to support the organization’s goals, and meet compliance requirements

Skills you'll need

  • 👥

    Collaboration

    Works with others by being open, clear in communication and listening to achieve goals

  • Prioritization

    Compares and ranks the relative importance &/or urgency of different tasks to identify the best order of actions

  • 💡

    Problem solving

    Identifies problems and develops logical solutions that address the problems

Meet the team

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People and Culture

Canonical