McGrathNicol
Personal Assistant
We are a specialist Advisory and Restructuring firm, committed to helping businesses improve performance, manage risk, and achieve stability and growth. We work with all industry sectors and business sizes to make an impact.
Administration
Full-time
Office | Sydney, NSW, Australia
Visa sponsorship · No
Junior · A role for someone with some basic skills, good motivation and ability to learn. Typically 1-2 years of experience is required.
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Why McGrathNicol
We are a specialist Advisory and Restructuring firm, committed to helping businesses improve performance, manage risk, and achieve stability and growth. We provide strategic support and innovative solutions across our broad range of services.
Our Advisory team helps organisations navigate the challenging and complex landscape of business decisions. To identify the best path forward, mitigate risk, manage change and drive growth.
Our Restructuring team offers timely and tailored advice for restructuring and insolvency situations, assisting financiers, boards and management teams determine their commercial positions and make the right decisions to maximise potential outcomes.
We work collaboratively with our clients and have many long-standing relationships across all industry sectors and business sizes – from global multinationals, independent local businesses, government and public sector organisations to not-for-profits and charities.
About the role
We are currently seeking an enthusiastic Personal Assistant based in our Sydney office. This role is responsible for providing high standard support to three Partners of the firm. What you will do
- Extensive daily diary and email management for 3 busy Partners.
- Use of Outlook Management and CRM to update contacts, make calendar appointments, send meeting requests, archiving emails, track business development and marketing initiatives.
- High-level technical support e.g. typing and formatting reports, presentations, emails, memos, letters file notes, agendas and minutes.
- Answering telephone calls, taking messages, and reading, directing and responding to emails as appropriate.
- Domestic and international travel co-ordination.
- Use of SAP to raise bills, enter invoices, run reports, complete monthly AMEX expenses, and complete weekly timesheets.
- Coordinate events, meetings, catering, and conference calls.
- Ad-hoc research assistance for Partners and broader client service staff.
- Actively work with the Marketing team to maintain the CRM including communicating changes, updating data, co-ordinating events, and marketing campaigns, and ensuring quality data input.
- Provide back up support to Office Manager, Admin team and Receptionist as required.
Who you are
- Demonstrated customer service experience, preferably in a similar role in professional services.
- Advanced technical skills in Microsoft Office programs including Microsoft PowerPoint, Word, Excel, and Outlook.
- Confident, “can do” and pro-active attitude.
- Excellent communication and presentation skills.
- Ability to deal with sensitive matters confidentially, tactfully, and diplomatically.
- Excellent attention to detail and an eye for formatting.
- A high level of professionalism and strong communication skills.
- Courteous and respectful to all McGrathNicol staff, clients and other stakeholders.
What you'll be responsible for
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Office and Team Coordination
Coordinate the smooth and effective day-to-day administrative operations of an office or team
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Diary Management
Track, manage, and prioritize the daily movements for business leaders to achieve the organization’s goals effectively
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Inbox Management
Track, prioritize, and action a leader’s email inbox to increase their overall productivity and efficiency
Skills you'll need
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Social skills
Behaves and communicates effectively in different social situations and with a variety of different people
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Flexibility
Copes with changes and ambiguity in varying circumstances and can adapt behaviour effectively
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Attention to detail
Accurately identifies and rectifies discrepancies or errors that exists in information and deliverables
Meet the team
