Aon
Team Assistant
To protect and enrich the lives of people around the world.
Administration
Full-time
Office | Sydney, NSW, Australia
Visa sponsorship · No
Junior · A role for someone with some basic skills, good motivation and ability to learn. Typically 1-2 years of experience is required.
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Why Aon
We exist to shape decisions for the better — to protect and enrich the lives of people around the world. Our colleagues provide our clients in over 120 countries and sovereignties with advice and solutions that give them the clarity and confidence to make better decisions to protect and grow their business.
About the role
Job Description
- You will be joining a supportive, fast paced team
- You will be an enthusiastic, driven individual who is looking for their next challenge
- Full time or part time secondment cover till September
Team Assistant
The Team Assistant is a varied role that provides personal assistant support to a range of senior managers as well as general administrative duties. You will be an essential part of the team; this diverse role will provide you with a fantastic opportunity to develop your own personal and professional skills. This could be a part time (3 days minimum) or a full time opportunity for a secondment cover till September.
Aon is in the business of better decisions At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.
What the day will look like
Key responsibilities will include:
- Diary and email management
- Meeting agenda setting
- Monthly expenses
- Arranging client and team meetings
- Internal and external event management
- Time recording entry and approvals
- Slide deck and report preparation
- Business administration support (Business related Coupa PO, CRM system,SharePoint etc)
- Booking & arranging travel using our travel portal
- On-boarding new staff (IT requests, security pass, induction scheduling)
How this opportunity is different This is a pivotal role that demands exceptional time management and organisational skills, an eye for detail and respect of confidentiality, a proactive and flexible attitude and ability to work autonomously in a stakeholder-dynamic environment.
Skills and experience that will lead to success
- Minimum of 2 years of office administration / Personal Assistant experience
- Experience working within Insurance or Finance sector will be highly regarded
- Intermediate level MS Skills (Excel, document formatting, Power Point etc)
- Tech savvy individual who can pick up new systems quickly
- Ability to multitask and work on a broad range of diverse activities
- Proactive and enthusiastic personality
- Excellent attention to detail
- Strong verbal and written communication skills
What you'll be responsible for
- 🖥
Office and Team Coordination
Coordinate the smooth and effective day-to-day administrative operations of an office or team
- 🗓
Organisation and Administration
Manage the smooth operation of projects and cases including filing documents, scheduling appointments, and organizing files and documents
Skills you'll need
- ✅
Prioritization
Compares and ranks the relative importance &/or urgency of different tasks to identify the best order of actions
- 🔍
Attention to detail
Accurately identifies and rectifies discrepancies or errors that exists in information and deliverables
Meet the team
You will be an essential part of the team; this diverse role will provide you with a fantastic opportunity to demonstrate your organisational and collaboration skills, providing exceptional service and support at the highest level.