American Express
Executive Assistant
Our mission is to become essential to our customers by providing differentiated products and services to help them achieve their aspirations.
Administration
Full-time
Office | Sydney, NSW, Australia
Visa sponsorship · No
Mid Level · A role for someone with some well-developed knowledge and skills they can bring to the role and team. Typically within 2-5 years of experience.
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Why American Express
At American Express, we know that with the right backing, people and businesses have the power to progress in incredible ways. Whether we’re supporting our customers’ financial confidence to move ahead, taking commerce to new heights, or encouraging people to explore the world, our colleagues are constantly striving to uphold our powerful backing promise to our customers and each other every day.
These beliefs have been our North Star for 170 years as our business transformed – from helping evacuate travelers during World Wars, to ensuring the safety of our customers’ funds during the Great Depression in the U.S., to creating the Shop Small® movement to help small businesses recover from the Financial Crisis, to providing aid to communities impacted by many natural disasters and so much more.
For generations, the key to our success has been the determination and resilience of our American Express colleagues. Now, as a globally integrated payments company, we work together to provide customers with access to products, insights and world-class experiences that enrich lives and build business success. Join us and let’s lead the way together.
About the role
How will you make an impact in this role? An opportunity exists for an experienced executive assistant to join the American Express Corporate Affairs and Communications team to provide administrative support to the Vice President, Corporate Affairs and Communications, as well as the broader Corporate Affairs and Communications team.
To be successful in this role, you will need to demonstrate experience working in an executive assistant or workplace administration position, with strong organisational skills, attention to detail and an ability to manage multiple tasks and priorities simultaneously.
The successful candidate will have the ability to adapt and thrive within a well-established corporate culture. It is essential this role be capable of engaging and collaborating with colleagues at the highest levels of the organisation in Australia and New Zealand and be able to collaborate and coordinate activities with colleagues across the globe. The role will require an ability to work well in a small team environment and be able to deliver work independently to a high standard.
**Responsibilities include: **
- Coordinate scheduling and diary management
- Organize the creation of weekly/monthly operational reports as required
- Manage all financial reporting and supplier onboarding/processing.
- Manage expense reporting and reconciliation for the VP’s corporate card.
- Monitor department supplies and raise stationery orders, process purchase orders and other payment requests where required.
- Support the team in delivery of internal and external communications outcomes including drafting content for press materials, monitoring media coverage, managing logistics for company-wide Town Hall meetings, arranging media hosting opportunities and posting content on Australia/New Zealand colleague Slack and intranet channels.
Minimum Qualifications
- Proficiency in Microsoft Office Suite and other office software
Preferred Qualifications
- Completed or studying a journalism or communications course
- Certification in business administration
- Experience in a similar role
We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:
- Competitive base salaries
- Bonus incentives
- Support for financial-well-being and retirement
- Comprehensive medical, dental, vision, life insurance, and disability benefits (depending on location)
- Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
- Generous paid parental leave policies (depending on your location)
- Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
- Free and confidential counseling support through our Healthy Minds program
- Career development and training opportunities
What you'll be responsible for
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Office and Team Coordination
Coordinate the smooth and effective day-to-day administrative operations of an office or team
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Diary Management
Track, manage, and prioritize the daily movements for business leaders to achieve the organization’s goals effectively
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Inbox Management
Track, prioritize, and action a leader’s email inbox to increase their overall productivity and efficiency
Skills you'll need
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Social skills
Behaves and communicates effectively in different social situations and with a variety of different people
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Flexibility
Copes with changes and ambiguity in varying circumstances and can adapt behaviour effectively
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Attention to detail
Accurately identifies and rectifies discrepancies or errors that exists in information and deliverables
Meet the team
