Ventia
Document Controller
Our purpose is to make infrastructure work for our communities. This is what unites us and excites us. It's why we do what we do; it's why we exist. Our values guide our thinking, decisions, and behaviour.
Administration
Full-time
Office | Melbourne, VIC, Australia
Visa sponsorship · No
Senior · A role for someone with advanced knowledge and skills. May involve mentoring, leading others or specialisation. Typically at least 5 years of experience.
·
Why Ventia
Ventia is one of the largest essential infrastructure services providers in Australia and New Zealand. We are proud to provide the services that keep infrastructure working for our communities. With a combined workforce of more than 35,000 people, operating in over 400 sites across Australia and New Zealand, Ventia operates across a broad range of industry segments, including defence, social infrastructure, water, electricity and gas, environmental services resources, telecommunications and transport.
About the role
Ventia’s Telecommunication Team is searching for a Document Controller, who will be responsible for efficient control and management of documents from the team as per specification and site-specific Contract Management Plans. Candidates based in **WA, QLD, NSW, VIC and TAS **are encouraged to apply.
**What’s on Offer **
- Longevity: 5-year partnership with Telstra
- Work with a leading telecommunications company at the forefront of network innovation.
- Access to a variety of Health and Wellness initiatives - including the EAP, Ventia's Healthy Minds program and Healthy Bodies program
- Employee benefits such as corporate travel discounts, Novated leases, private health discounts, credit discounts and more
- A flexible, supportive and inclusive work environment where you matter
- Career stability and development opportunities
- High safety culture keeping our people and the public safe
About the Role
Key responsibilities include, but not limited to:
- Assist with setting up project filling systems.
- Maintain Sharepoint file structures and associated metadata
- Assist with auditing and reviewing documents
- Support the develop and implement processes related to document control and management.
- Input document data into the standard registers ensuring that the information is accurate and up to date, including version control.
- Support the coordination of all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence and designs.
- Ensure latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.
- Generate the various document control reports as required.
- Other ad-hoc duties as required.
Required Skills and Experience
- To be successful in your application your experience will ideally include:
- Must have 3 + years’ experience in a similar role
- Competency in MS Office and Sharepoint systems
- Strong verbal and written communication skills
- A practical approach with flexible interpersonal and organisational skills
- Accurate data entry skills and high-attention to detail.
- A demonstrated ability to achieve goals
What you'll be responsible for
- 🖥
Office and Team Coordination
Coordinate the smooth and effective day-to-day administrative operations of an office or team
- 👍🏼
Cross-Functional Support
Provide general and clerical tasks to help various teams in the organization collaborate and operate effectively
Skills you'll need
- ✅
Prioritization
Compares and ranks the relative importance &/or urgency of different tasks to identify the best order of actions
- 🛎
Service orientation
Actively seeks and develops strategies to help key stakeholders
- 🔍
Attention to detail
Accurately identifies and rectifies discrepancies or errors that exists in information and deliverables
Meet the team
