MinterEllison
Executive Assistant
To create sustainable value with our clients, our people and our communities
Administration
Full-time
Office | Melbourne, VIC, Australia
Visa sponsorship · No
Mid Level · A role for someone with some well-developed knowledge and skills they can bring to the role and team. Typically within 2-5 years of experience.
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Why MinterEllison
MinterEllison provides legal and consulting services to a diverse client base across industries through offices in Australia and a global network of member firms and associated companies. In Australia, MinterEllison is one of the country's largest law firms. Our solid values unite us to deliver excellent advice and service, build authentic and enduring relationships, and prioritise diversity and inclusion, and be curious and innovative.
About the role
Your role: We are looking for an experienced legal Executive Assistant to join our collaborative Melbourne Project Solutions team, providing essential secretarial and administrative support. Your key responsibilities will encompass:
- drafting correspondence, document preparation and amendments
- proactive diary and email management
- coordination of meeting/travel arrangements
- liaising with clients & stakeholders and maintaining client databases and key contact information
- assist with co-ordination of tenders, pitches as required
- file management including opening and closing files, electronic and physical filing
- co-ordinating end of month billing
- client and group reporting
- reconciliation of corporate AMEX expenses using Concur
- other ad hoc duties as required
What you need:
To be successful in this role, you will need strong organisational skills as well as a high level of initiative, energy and enthusiasm. Ideally, you will also have some legal experience. In addition to this, you will possess the following attributes:
- advanced Microsoft application knowledge
- understanding of billing and financial systems (Elite desirable)
- self-motivated and an ability to work autonomously with minimal direction
- ability to work under pressure and manage conflicting priorities
- ability to multi-task, prioritise and delegate
- a high level of accuracy and attention to detail
- a strong client focus and demonstrated ability to form enduring relationships with team members, clients (both internal and external) and industry experts
- a proactive approach and demonstrated initiative
What you'll be responsible for
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Office and Team Coordination
Coordinate the smooth and effective day-to-day administrative operations of an office or team
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Diary Management
Track, manage, and prioritize the daily movements for business leaders to achieve the organization’s goals effectively
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Inbox Management
Track, prioritize, and action a leader’s email inbox to increase their overall productivity and efficiency
Skills you'll need
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Social skills
Behaves and communicates effectively in different social situations and with a variety of different people
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Flexibility
Copes with changes and ambiguity in varying circumstances and can adapt behaviour effectively
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Attention to detail
Accurately identifies and rectifies discrepancies or errors that exists in information and deliverables
Meet the team
