UTS
Administration and Project Manager
We create and contribute to a network of mutually beneficial local, national, and global connections, working collaboratively towards a healthier planet for all
Business Operations and Strategy
Full-time
Office | Sydney, NSW, Australia
Visa sponsorship · No
Junior · A role for someone with some basic skills, good motivation and ability to learn. Typically 1-2 years of experience is required.
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Why UTS
The University of Technology Sydney is a public research university located in Sydney, New South Wales, Australia. The university was founded in its current form in 1988, though its origins as a technical institution can be traced back to the 1870s.
About the role
About the Team
The Enterprise Learning (EL) unit in the division is driving and developing UTS Enterprise Learning, a new educational services business line for UTS through the development and delivery of short forms of learning to corporations, SMEs, federal, state, and local governments, NGOs and large member-based organisations based in Australia and internationally.
About the Role
The Administration and Project Manager is responsible for high level administration and support to the Enterprise Learning team. The Administration and Project Manager will proactively manage day to day activities and ensure all administrative matters are prioritised appropriately and handled efficiently, tactfully and professionally. The incumbent will ensure accurate and timely responses to the varied demands on the Enterprise Learning Unit with a wide range of stakeholders.
A key part of the role will be to provide ongoing team support for communications, documentation and project management of discreet initiatives for the Enterprise Learning Unit.
As the successful applicant, you will be responsible for:
• Effective day to day running of the Enterprise Learning Unit’s administrative processes and procedures. • Developing, driving and reporting on the delivery of projects and initiatives (including tender coordination and events) within the Enterprise Learning Unit to achieve operational and strategic goals. • Planning and delivering multiple simultaneous projects with team members. • Delivering project reports against individual client requirements and key performance indicators. • Maintain the unit’s compliance with UTS policies and processes, including record keeping, financial reporting, human resources, etc.
With examples, please outline in a separate document how you meet the following key selection criteria points below:
1. Excellence in adopting and working with a highly collaborative mindset, expressing a genuine enthusiasm to support and enable colleagues and team success. 2. Highly developed communication and interpersonal skills, combined with experience coordinating/managing complex tender responses, grant and industry proposals with varied stakeholders in a large organisation. 3. Strong organisational skills and proven success in managing projects, including the ability to develop planning and operational documents. 4. Demonstrated experience providing administrative support, including supporting finance and HR processes, to a unit or team. Remuneration/SalaryRemuneration & Benefits
What you'll be responsible for
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Project Initiation
Manage people, materials, and budget to ensure they are efficient and effective in achieving the project objectives
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Project Coordination
Coordinate people and processes to ensure the effective and timely running of a project
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Program and Project Risk Management
Identify, assess, and manage risks that may impact the program or project's success
Skills you'll need
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Collaboration
Works with others by being open, clear in communication and listening to achieve goals
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Prioritization
Compares and ranks the relative importance &/or urgency of different tasks to identify the best order of actions
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Verbal communication
Speaks clearly to convey information effectively to a target audience
Meet the team
