Nike
Executive Assistant
To bring inspiration and innovation to every athlete* in the world.
Administration
Full-time
Office | Melbourne, VIC, Australia
Visa sponsorship · No
Mid Level · A role for someone with some well-developed knowledge and skills they can bring to the role and team. Typically within 2-5 years of experience.
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Why Nike
NIKE, Inc. is a purpose-driven organization energized by a shared commitment to move the world forward through the power of sport. We champion diversity and amplify individual passions to bring inspiration and innovation to every athlete* in the world.
About the role
Become a Part of the NIKE, Inc. Team NIKE, Inc. does more than outfit the world’s best athletes. It is a place to explore potential, obliterate boundaries and push out the edges of what can be. The company looks for people who can grow, think, dream and create. Its culture thrives by embracing diversity and rewarding imagination. The brand seeks achievers, leaders and visionaries. At NIKE, Inc. it’s about each person bringing skills and passion to a challenging and constantly evolving game.
NIKE, Inc. is in perpetual motion. Administrative employees help Nike teams around the world keep up with the company’s rapid pace. They act as liaisons embedded in business functions and geographies. Their talents — problem solving, organization, time management and more — help fuel the success of their teams. Nike’s diverse group of administrative assistants and receptionists embodies professionalism and models core Nike values to guests and fellow employees.
WHO ARE WE LOOKING FOR? Nike is seeking a Senior Administrative Assistant to support the Vice President (VP) of Nike Pacific, based in Nike’s Melbourne Head Office. Key is your adaptation to changing priorities and having organisation as your superpower. If you enjoy working in a dynamic and fast paced environment and have core strengths in communication & collaboration and are an astute problem solver, then this role could be a great fit for you. WHAT WILL YOU WORK ON? You will perform a wide range of duties. Tasks include diary management, global and domestic travel bookings and expenses management, coordinating and taking minutes for weekly Leadership Team meetings and VP stakeholder connects, and organizing major events that might require the management of venue bookings, budget, ticketing, flights and transfers for employees and guests. Also, you will create high quality presentations and meeting documents at an Executive-level standard, often under tight timeframes. WHO WILL YOU WORK WITH? The Senior Administrative Assistant reports directly to the VP, Nike Pacific, and collaborates with global stakeholders in APLA (Asia Pacific & Latin America) and US WHQ (World Headquarters). You’ll also work closely with the Pacific Leadership Team and their Administrative Assistants. This role is high profile and visible; you will be expected to build trusted relationships with Nike employees and external partners. WHAT YOU BRING
- Demonstrated experience in providing executive support to senior executives within a matrixed corporate environment
- Excellent verbal and written communication; can prepare presentations, meeting briefs and meeting minutes
- Strong interpersonal skills; builds trusted relationships with executives and a diverse range of stakeholders
- Highly developed organisation and planning skills; displays attention to detail and resourcefulness when managing stakeholders, diaries and travel across multiple time zones
- Strong commitment to providing excellent internal and external customer service
- Thrives in a dynamic culture.
What you'll be responsible for
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Office and Team Coordination
Coordinate the smooth and effective day-to-day administrative operations of an office or team
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Diary Management
Track, manage, and prioritize the daily movements for business leaders to achieve the organization’s goals effectively
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Inbox Management
Track, prioritize, and action a leader’s email inbox to increase their overall productivity and efficiency
Skills you'll need
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Social skills
Behaves and communicates effectively in different social situations and with a variety of different people
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Flexibility
Copes with changes and ambiguity in varying circumstances and can adapt behaviour effectively
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Attention to detail
Accurately identifies and rectifies discrepancies or errors that exists in information and deliverables