JLL

PMO Coordinator

To drive sustainability and corporate social responsibility efforts.

  • Business operations

  • Contract

  • Office | Melbourne, VIC, Australia

  • Visa sponsorship · No

  • Junior · A role for someone with some basic skills, good motivation and ability to learn. Typically 1-2 years of experience is required.

  • ·

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities. Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally. Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

About the role

An Overview of the role:

  • Develop and manage program reporting, providing clear and concise oversight to stakeholders
  • Update standard documentation, templates, and processes as directed
  • Maintain centralized systems, ensuring the latest information and guidance are readily available
  • Assist in developing and refining existing processes, mapping activities and responsibilities
  • Analyze data from multiple sources and prepare logical reports
  • Collaborate with the Account BI and Analytics team to develop reports aligned with Account standards
  • Track and report on key data to demonstrate performance against KPIs
  • Ensure attention to detail on all deliverables, maintaining the overall quality of final products
  • Organize meetings, draft communications, manage document control, and perform data entry and system administration tasks Sounds like you? This is what we are looking for:
  • Bachelor's degree in a relevant business management/construction/property discipline or a related field
  • Up to three (3) years of experience, or a combination of formal education and experience
  • Basic understanding of the construction management process (design, tender, and delivery) is desirable
  • Strong analytical skills, ability to present data clearly and concisely
  • High level of attention to detail
  • Collaborative approach, building positive relationships with stakeholders
  • Ability to manage multiple complex deliverables on a daily basis
  • Highly proficient in Microsoft Office Suite and SharePoint
  • Basic skills in using BI analytical tools (such as Tableau and Alteryx) are desirable
  • Strong written and oral communication skills
  • Experience in problem-solving and investigating issues
  • Self-motivated, confident, and adaptable to rapidly changing situations
  • Goal-oriented, focused on meeting performance targets while working well within a team
  • Exhibits honesty, trustworthiness, and openness to new ideas

What you'll be responsible for

  • 🔄

    Process Management and Ongoing Improvement

    Manage and improve organizational processes to minimize complexities and increase productivity

  • Stakeholder Engagement

    Partner with stakeholders to understand specifications, business requirements, and communicate insights

  • 🚦

    Quality Assurance

    Ensure processes, procedures and tools meet quality requirements set by the organization

Skills you'll need

  • 👥

    Collaboration

    Works with others by being open, clear in communication and listening to achieve goals

  • ✍🏼

    Written communication

    Writes in a clear and structured format to convey information and ideas effectively to a target audience

  • 🔍

    Attention to detail

    Accurately identifies and rectifies discrepancies or errors that exists in information and deliverables

Meet the team

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Operations

JLL

We are responsible for the risk management, audits, contractor management, and administrative duties relating to the facilities management of the properties, to the levels required by the Client, JLL and Legislation.