JLL

Assistant Project Manager

To drive sustainability and corporate social responsibility efforts.

  • Business Operations and Strategy

  • Contract

  • Office | Melbourne, VIC, Australia

  • Visa sponsorship · No

  • Junior · A role for someone with some basic skills, good motivation and ability to learn. Typically 1-2 years of experience is required.

  • ·

Why JLL

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We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities. Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally. Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

About the role

What this opportunity involves: We are seeking a highly motivated and organized Assistant Project Manager to join our team, working with one of our largest clients, Australia Post. As an Assistant Project Manager, you will play a crucial role in managing and implementing minor works projects within our national portfolio, which includes a mix of owned properties and leased premises. This position requires knowledge and experience in project management, along with the ability to work independently and collaborate with senior team members. An Overview of the role:

  • Coordinate minor works projects under the guidance of a Project Manager/Senior Project Manager
  • Ensure that works are completed in a timely manner and within budget
  • Report on key performance indicators (KPIs) and compliance relating to minor works programs
  • Liaise and coordinate with service providers to resolve any difficulties on site promptly
  • Manage contractor requests for access and contractor inductions
  • Assist in the management of asset register changes, including building, plant, and equipment inspections
  • Assist in the management of change requests and coordinate responses
  • Proactively engage stakeholders to meet client's expectations
  • Manage vendor procurement processes and ensure vendors deliver services according to agreed timelines and budgets
  • Ensure compliance with financial processes and delegated authority
  • Ensure compliance with OH&S, environment, and risk management policies and regulations
  • Seek opportunities to reduce costs and improve operational standards
  • Coordinate and oversee minor works activities within client premises
  • Follow established escalation and incident reporting procedures
  • Adhere to the company's business conduct guidelines, procedures, and strategies Sounds like you? This is what we are looking for:
  • Bachelor's degree in construction management, engineering, or a related field
  • Proven experience in facilities/asset management would be advantageous
  • Strong organizational and time management skills
  • Excellent communication and interpersonal skills
  • Proficiency in project management software and MS Office Suite
  • Knowledge of building codes, regulations, and industry best practices
  • Ability to work independently and collaboratively in a team environment
  • Detail-oriented with a strong focus on delivering high-quality results
  • Ability to prioritize and handle multiple tasks simultaneously
  • Valid driver's license and willingness to travel to various project sites, as required

What you'll be responsible for

  • 💡

    Project Initiation

    Manage people, materials, and budget to ensure they are efficient and effective in achieving the project objectives

  • 🗓

    Project Coordination

    Coordinate people and processes to ensure the effective and timely running of a project

  • 🚧

    Program and Project Risk Management

    Identify, assess, and manage risks that may impact the program or project's success

Skills you'll need

  • 👥

    Collaboration

    Works with others by being open, clear in communication and listening to achieve goals

  • ✅

    Prioritization

    Compares and ranks the relative importance &/or urgency of different tasks to identify the best order of actions

  • 🎙

    Verbal communication

    Speaks clearly to convey information effectively to a target audience

Meet the team

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Operations

JLL

We are responsible for the risk management, audits, contractor management, and administrative duties relating to the facilities management of the properties, to the levels required by the Client, JLL and Legislation.