Role Purpose

As Executive Assistant to the CEO you will provide organisational, administrative and project support on a day-to-day basis and additional support to members of the Leadership team as required. Maintaining utmost discretion, confidentiality and professionalism at all times is essential whilst being able to communicate effectively with key stakeholders on behalf of, or as an extension of the CEO.

Key Responsibilities

• Organising and scheduling the CEO’s daily appointments including but not limited to diary management, coordinating meetings, preparing the CEO for meetings, preparation of agendas and documentation.
• Draft and manage internal and external communications on behalf of the CEO including emails, documentation, reports and PR & Social Media support.
• Assists the CEO by reading, researching, and managing correspondence.
• Working collaboratively with the CEO & General Manager for Sales to effectively manage business priorities, projects, and sales initiatives.
• Identify value add and streamlining opportunities to improve internal business communication, processes, and procedures.
• Assisting departments with various business initiatives such as the opening of new offices and / or site visits.
• Maintains utmost professionalism and confidentiality with regards to personal, professional, commercial information at all times.
• Provide the highest standard of customer service and maintain professional presentation.
• Provide exceptional service to all encounters, from our employees to management, stakeholders, shareholders, and clients of our organisation.
• Ensure that communication is of a professional manner, efficient and clear.
• Other ad hoc projects and tasks as required.

  Skills and Attributes

  With an exceptional work ethic & attitude, the ideal candidate will have an executional mindset. With a can-do attitude and positive outlook, you will be motivated and enthusiastic to succeed with a high performing CEO and team. Your collection of skills and breadth of experience will include:
• Extensive administrative and organisational skills with an ability to multi-task, work under pressure and meet deadlines.
• Highly process orientated with an ability to connect positively, providing a warm experience to all encounters.
• Flawless communication and customer service skills.
• Excellent written and verbal acumen with strong attention to detail.
• Resourcefulness; making the impossible possible and just getting the job done with ease. Strong emotional intelligence with a positive and bright attitude.
• A team player who enjoys building credible trusted relationships.
• Ability to learn quickly, learn from mistakes and begin to think 5 steps ahead: be proactive and forward plan.
• Proactive self-starter with an accountability to work independently and collaboratively.
• Sound judgement in critical moments.
• Collaborative and forward-thinking mindset.
• Always working towards a standard of excellence.
• Adaptable and resilient with the ability to use your initiative.
• Strong work ethic with an ability to take feedback on board without ego.
• Proficient in Microsoft Office across all suites with an efficiency in your ability to navigate and utilise.
• A current Real Estate Certificate is desirable and a clean driver’s license - Access to a car is essential.
• Previous Executive Assistant experience required.
• A blend of corporate EA work and experience in Real Estate is preferred.
• Full working right in Australia.

  What we offer you

• A culture of encouragement, learning and development, always striving to innovate and be at the forefront.
• Opportunity to grow, build your expertise and support your career journey.
• A collaborative and professional environment, where you feel valued and encouraged to be your best.
• A professional environment where Excellence, Togetherness, Humility, Honesty, Courage and Wise Judgement are at the core of what we do.