BresicWhitney
EA to CEO
to be Sydney's leading property group. It's an ambitious yet achievable plan that has our people firmly at the centre. We're focused on not only leading the Sydney real experience, but investing in and empowering all our people, no matter their speciality or skill set.
Administration
Full-time
Office | Sydney, NSW, Australia
Visa sponsorship · No
Junior · A role for someone with some basic skills, good motivation and ability to learn. Typically 1-2 years of experience is required.
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Why BresicWhitney
We activate and embrace change within our industry, transforming the contemporary real estate experience.
Born in Sydney’s inner city in 2003, Ivan Bresic and Shannan Whitney created a brand that acknowledged property is about people. The idea was to be forward-thinking, connecting people to homes that match their lifestyle.
Meanwhile, a proactive attitude towards property management quickly built Sydney’s dominant inner-city management portfolio.
About the role
Role Purpose
As Executive Assistant to the CEO you will provide organisational, administrative and project support on a day-to-day basis and additional support to members of the Leadership team as required. Maintaining utmost discretion, confidentiality and professionalism at all times is essential whilst being able to communicate effectively with key stakeholders on behalf of, or as an extension of the CEO.
Key Responsibilities
- Organising and scheduling the CEO’s daily appointments including but not limited to diary management, coordinating meetings, preparing the CEO for meetings, preparation of agendas and documentation.
- Draft and manage internal and external communications on behalf of the CEO including emails, documentation, reports and PR & Social Media support.
- Assists the CEO by reading, researching, and managing correspondence.
- Working collaboratively with the CEO & General Manager for Sales to effectively manage business priorities, projects, and sales initiatives.
- Identify value add and streamlining opportunities to improve internal business communication, processes, and procedures.
- Assisting departments with various business initiatives such as the opening of new offices and / or site visits.
- Maintains utmost professionalism and confidentiality with regards to personal, professional, commercial information at all times.
- Provide the highest standard of customer service and maintain professional presentation.
- Provide exceptional service to all encounters, from our employees to management, stakeholders, shareholders, and clients of our organisation.
- Ensure that communication is of a professional manner, efficient and clear.
- Other ad hoc projects and tasks as required.
Skills and Attributes
With an exceptional work ethic & attitude, the ideal candidate will have an executional mindset. With a can-do attitude and positive outlook, you will be motivated and enthusiastic to succeed with a high performing CEO and team. Your collection of skills and breadth of experience will include: - Extensive administrative and organisational skills with an ability to multi-task, work under pressure and meet deadlines.
- Highly process orientated with an ability to connect positively, providing a warm experience to all encounters.
- Flawless communication and customer service skills.
- Excellent written and verbal acumen with strong attention to detail.
- Resourcefulness; making the impossible possible and just getting the job done with ease. Strong emotional intelligence with a positive and bright attitude.
- A team player who enjoys building credible trusted relationships.
- Ability to learn quickly, learn from mistakes and begin to think 5 steps ahead: be proactive and forward plan.
- Proactive self-starter with an accountability to work independently and collaboratively.
- Sound judgement in critical moments.
- Collaborative and forward-thinking mindset.
- Always working towards a standard of excellence.
- Adaptable and resilient with the ability to use your initiative.
- Strong work ethic with an ability to take feedback on board without ego.
- Proficient in Microsoft Office across all suites with an efficiency in your ability to navigate and utilise.
- A current Real Estate Certificate is desirable and a clean driver’s license - Access to a car is essential.
- Previous Executive Assistant experience required.
- A blend of corporate EA work and experience in Real Estate is preferred.
- Full working right in Australia.
What we offer you
- A culture of encouragement, learning and development, always striving to innovate and be at the forefront.
- Opportunity to grow, build your expertise and support your career journey.
- A collaborative and professional environment, where you feel valued and encouraged to be your best.
- A professional environment where Excellence, Togetherness, Humility, Honesty, Courage and Wise Judgement are at the core of what we do.
What you'll be responsible for
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Office and Team Coordination
Coordinate the smooth and effective day-to-day administrative operations of an office or team
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Diary Management
Track, manage, and prioritize the daily movements for business leaders to achieve the organization’s goals effectively
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Inbox Management
Track, prioritize, and action a leader’s email inbox to increase their overall productivity and efficiency
Skills you'll need
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Social skills
Behaves and communicates effectively in different social situations and with a variety of different people
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Flexibility
Copes with changes and ambiguity in varying circumstances and can adapt behaviour effectively
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Attention to detail
Accurately identifies and rectifies discrepancies or errors that exists in information and deliverables