JLL
Assist Facilities Manager / Facilities Managers (Casual)
To drive sustainability and corporate social responsibility efforts.
Administration
Temporary
Office | Sydney, NSW, Australia
Visa sponsorship · No
Junior · A role for someone with some basic skills, good motivation and ability to learn. Typically 1-2 years of experience is required.
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Why JLL
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities. Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally. Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
About the role
JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Shaping the future of real estate for a better world! At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way. JLL is a global leader in helping clients envision where people live, work, play, shop, and eat. What this job involves: We are seeking casual experienced Facilities Managers and Assistant Facilities Managers to proactively manage the relationship with our client and service providers to ensure service delivery expectations are exceeded! The role provides high level support to the Facilities Management team in an operational, financial, project, administrative and customer service capacity. You will be working alongside the Account Team and co-ordinate the operational management of our clients’ facilities to ensure the appropriate and efficient operation of all physical aspects, which encompasses safe and productive environments for the occupants. A snapshot of the role:
- Areas of focus for this position include planned and preventative maintenance works, contractor management, compliance, operational expenditure, tenancy delivery and stakeholder engagement.
- Proactively develop and manage the relationship with the client to ensure service delivery expectations are exceeded to facilitate works.
- Schedule and manage building preventative maintenance programs.
- Ensure compliance to all Essential Services, Building Code of Australia, Australian Standards, Disability Discrimination Act, Occupational Health Safety & Environment, Environment and Risk Management Policies and Procedures and all other relevant regulations.
- Complete general maintenance condition and asset condition evaluations to assist both short- & long-term property asset management. Sound like you? This is what we’re looking for:
- You will have exceptional interpersonal & customer service skills and experience working across remote sites will be looked upon favourably.
- You’ll be a strong communicator, with excellent presentation skills and have a passion for quality.
- Have experience in facilities management through your prior roles gaining technical skills, OH&S, vendor management and a basic understanding of the technical aspects of property.
- You must be able to manage external providers and liaise with internal stakeholders at all levels.
- You’ll be familiar with working in Excel, Word, Outlook and it is preferred that you have experience working with an FM software platform
What you'll be responsible for
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Purchasing and Vendor Management
Manage suppliers by negotiating contracts, controlling costs, reducing risks, and ensuring business needs are met
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Stakeholder Engagement
Partner with stakeholders to understand specifications, business requirements, and communicate insights
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Facilities and Asset Management
Source and manage the tools, services, and processes that support the operations of the organization’s office and assets
Skills you'll need
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Collaboration
Works with others by being open, clear in communication and listening to achieve goals
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Social skills
Behaves and communicates effectively in different social situations and with a variety of different people
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Prioritization
Compares and ranks the relative importance &/or urgency of different tasks to identify the best order of actions
Meet the team
Equally, you will have the perfect blend of ambition & ability. Team this with advanced administrative skills & systems experience which you have ideally gained in an agile & professional environment with an interest in learning and getting involved; you will be guaranteed success in this role.