Administrative Officer, Arc Coe Dark Matter
About the job
As a Centre Administrative Officer, you will play a vital role in supporting the Centre Director and COO at the University of Melbourne's School of Physics. This job offers an incredible opportunity to contribute to high-impact science administration while fostering collaboration across institutions. Join a vibrant team that values curiosity and inclusion, and be part of a community dedicated to transformative discoveries.
You'll be responsible for
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Providing high-quality executive support
Delivering exceptional assistance to the Centre Director and COO, managing diaries, correspondence, and confidential documentation.📋
Coordinating Centre committees and boards
Preparing papers, recording minutes, maintaining SharePoint sites, and tracking actions to ensure smooth operations.📆
Organising Centre events and meetings
Managing logistics, communications, room bookings, catering, and speaker coordination for successful events.Key criteria
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Diary and email management experience
Proven experience managing diaries and correspondence for executives.View
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Minute-taking skills
Demonstrated ability to accurately record meeting minutes.View
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Finance processing experience
Experience with invoices, reimbursements, and expense reconciliation.View
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