JLL11 followers118 jobs

Facilities Administrator

JuniorMid levelFull-timeOfficeMelbourne VIC, AustraliaPosted 4 days agoVerified 4 days ago
Pending fitX of Y criteria met

About the job

The Facilities Administrator job at JLL is all about supporting operational excellence through administration, financial coordination, and workplace health and safety oversight. This position plays a vital role in ensuring smooth operations and delivering exceptional service to clients and vendors. The team thrives on collaboration and empowerment, creating a culture where everyone can grow and make a meaningful impact.

Meet the team

About the company

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You'll be responsible for

🗂️

Providing administration coordination

Providing administration coordination and backup support for the Facilities Team, ensuring continuity of operations and responsive service delivery.
💰

Processing vendor invoices

Processing and reconciling vendor invoices, including goods receipt matching, budget monitoring, and payment processing to maintain accurate financial records.
📊

Preparing management reports

Preparing monthly management reports and maintaining comprehensive trackers for finance, compliance, vendor insurance, and team training.

Key criteria

🏢

Facilities management experience

Prior experience in facilities or property management is essential.

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💰

Financial process knowledge

Demonstrated knowledge of budgets, forecasting, and invoice processing.

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⚖️

Work health and safety knowledge

Working knowledge of local WHS requirements and waste management regulations.

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A meaningful career starts with a match

Think you're a good fit?See what the hiring team are looking for

View your fit

5 criteria for this job
Facilities management experience
Prior experience in facilities or property management is essential.

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Financial process knowledge
Demonstrated knowledge of budgets, forecasting, and invoice processing.

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Work health and safety knowledge
Working knowledge of local WHS requirements and waste management regulations.

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Microsoft Excel proficiency
Strong skills in Excel for data management and reporting.

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Customer service skills
Excellent skills for interfacing with clients and vendors professionally.

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