Perpetual Limited3 followers39 jobs

Executive Assistant to COO

Mid levelFull-timeHybridSydney NSW, AustraliaAdministrationProfessional servicesPeople and culturePosted 5 hours ago
View your fit0 of 9 criteria met

About the job

This job is about being a trusted Executive Assistant who supports two Chief Operating Officers at Perpetual Group. The role is crucial for ensuring seamless operations and helping leaders stay focused on what matters most. Collaboration and initiative are key, as you will be connecting across the organisation and solving problems in a dynamic environment.

You'll be responsible for

🚪

Operating as a professional front door

Operate a single, professional 'front door' for the COOs - triaging requests, balancing priorities and protecting focus time.
📅

Establishing operating rhythms

Establish and maintain joint operating rhythms including weekly priorities, decision forums and action tracking.
🗓️

Managing executive calendars

End-to-end ownership of two complex executive calendars, including preparation, prioritisation and contingency planning across time zones.

Skills you'll need

🗂️

Organisational skills

Exceptional organisational skills, attention to detail and ability to anticipate needs.
🤝

Stakeholder management

Strong judgement, confidentiality and stakeholder management capability.
💻

Digital literacy

Strong digital literacy and experience with collaboration tools (Teams, SharePoint).
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Meet the team

About the company

View your fit

0 of 5 criteria met
5+ years supporting C-Suite executives
Demonstrated experience managing complex executive calendars and priorities.

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Experience in financial services
Proven background in financial services with global exposure preferred.

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Advanced Microsoft Office skills
Proficiency in PowerPoint, Excel, Word, and Outlook for effective communication.

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Strong stakeholder management
Ability to build relationships with senior internal and external stakeholders.

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Exceptional organisational skills
Attention to detail and ability to anticipate needs in dynamic environments.

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