Colliers3 followers102 jobs

Personal Assistant

JuniorMid levelFull-timeOfficeMelbourne VIC, AustraliaAdministrationPosted 1 week agoVerified 2 weeks ago
Pending fitX of Y criteria met

About the job

The Personal Assistant to the Managing Director, Clients & Markets is an exciting opportunity to go beyond traditional administration and become a trusted partner. This fast-paced job requires exceptional organisational skills and clear communication to manage priorities and drive outcomes effectively. At Colliers, teamwork and collaboration are at the heart of our success, and we value diverse perspectives to foster an inclusive environment.

Meet the team

About the company

  • Explore
    • Jobs
    • Companies
    • People
    • Communities
    • Hatch Hotlist 2025
  • Hiring
    • Permanent hires
    • Student placements
  • Resources
    • Blog
    • Community stories
    • Career advice
    • Customer stories
    • Help centre
  • Hatch
    • About
    • Careers
    • Contact
    • Hatch updates
    • Media enquiries
  • © 2026 Hatch
  • Privacy
  • Terms
Think you're a good fit?See what the hiring team are looking for

You'll be responsible for

📅

Managing executive support

Manage diaries, emails, travel and leadership requirements with a strong focus on prioritisation and proactive delivery.
📋

Coordinating meetings

Prepare agendas and materials in advance, ensuring follow-ups and communications are delivered within 24 hours.
🤝

Engaging clients

Support national client programs, track key metrics and prepare reporting for leadership.

Key criteria

📅

Diary and email management experience

Proven experience managing diaries and emails for executives.

View

📊

Advanced Microsoft Office skills

Demonstrated proficiency in Microsoft Office applications for reporting.

View

🤝

Client engagement experience

Experience supporting client programs and tracking key metrics.

View

View more

A meaningful career starts with a match

View your fit

5 criteria for this job
Diary and email management experience
Proven experience managing diaries and emails for executives.

View

Advanced Microsoft Office skills
Demonstrated proficiency in Microsoft Office applications for reporting.

View

Client engagement experience
Experience supporting client programs and tracking key metrics.

View

Proactive prioritisation skills
Strong ability to anticipate needs and prioritise tasks effectively.

View

AI tools proficiency
Experience leveraging AI tools to enhance efficiency and workflows.

View

Similar jobs

View all
Grant Thornton Australia
Grant Thornton Australia
Personal AssistantBrisbane, QLD · Contract
This job is about being an Executive Assistant or Personal Assistant within the Financial Advisory Team at Grant Thornton Australia. Your contributions will be vital in ensuring the smooth day-to-day operations of the team, allowing everyone to focus on delivering remarkable service to clients. The team thrives on collaboration and adaptability, creating an environment where everyone can shine.
Perpetual Limited
Perpetual Limited
Personal Assistant & Team CoordinatorSydney, NSW · Full-time
The Team Assistant job is all about providing high-quality support to senior leaders in a dynamic and fast-paced environment. This position plays a crucial role in ensuring that everything runs smoothly, from managing diaries to coordinating team operations. The team thrives on collaboration and is dedicated to making a positive impact every day.
St John of God Health Care
St John of God Health Care
Personal AssistantMidland, WA · Full-time
This job is about being a Personal Assistant at St John of God Midland Private Hospital, where you will provide top-notch secretarial and administrative support to the hospital's executive team. Your contributions will be vital in ensuring smooth daily operations and enhancing the overall efficiency of the healthcare environment. The team values professionalism, collaboration, and a commitment to supporting each other in this exciting new facility.
St John of God Health Care
St John of God Health Care
Personal AssistantMidland, WA · Full-time
The Personal Assistant position at St John of God Health Care is an exciting opportunity to provide exceptional administrative support to the executive team at the new Midland Private Hospital. This role is crucial for ensuring smooth daily operations in a fast-paced healthcare environment, where your organisational skills and professionalism will shine. The team values collaboration and adaptability, creating a supportive atmosphere where everyone can thrive.