Gilbert + Tobin3 followers41 jobs

Services Executive Assistant

JuniorMid levelFull-timeOfficeMelbourne VIC, AustraliaPosted 1 month agoVerified 1 month ago
Pending fitX of Y criteria met

About the job

The Services Executive Assistant job at Gilbert + Tobin is an exciting opportunity for someone who thrives in a dynamic environment. This position plays a crucial role in ensuring smooth operations and exceptional client service within a high-performing team. Collaboration and a proactive attitude are key, as you will be supporting both administrative tasks and customer service initiatives.

Meet the team

About the company

  • Explore
    • Jobs
    • Companies
    • People
    • Communities
    • Hatch Hotlist 2025
  • Hiring
    • Permanent hires
    • Student placements
  • Resources
    • Blog
    • Community stories
    • Career advice
    • Customer stories
    • Help centre
  • Hatch
    • About
    • Careers
    • Contact
    • Hatch updates
    • Media enquiries
  • © 2026 Hatch
  • Privacy
  • Terms

You'll be responsible for

📋

Providing administrative support

Providing administrative and coordination support to the Services team, and acting as a float Executive Assistant to various practice groups.
📅

Managing diaries and correspondence

Managing diaries, correspondence, and documentation for assigned partners or teams.
🏢

Overseeing office operations

Helping manage daily office operations, including mailroom and facilities functions.

Key criteria

🗂️

Administrative support experience

Demonstrated experience providing administrative support in a corporate environment.

View

📅

Diary management skills

Proven ability to manage diaries and correspondence for multiple stakeholders.

View

💻

Microsoft Office proficiency

Experience with Microsoft Office and confidence in learning new systems.

View

View more

A meaningful career starts with a match

Apply on Gilbert + Tobin
Send via their website
Think you're a good fit?See what the hiring team are looking for

View your fit

5 criteria for this job
Administrative support experience
Demonstrated experience providing administrative support in a corporate environment.

View

Diary management skills
Proven ability to manage diaries and correspondence for multiple stakeholders.

View

Microsoft Office proficiency
Experience with Microsoft Office and confidence in learning new systems.

View

Customer service background
Experience in customer service with a professional and approachable manner.

View

Attention to detail
High level of attention to detail in maintaining a polished environment.

View

Similar jobs

View all
Gilbert + Tobin
Gilbert + Tobin
Services Executive AssistantMelbourne, VIC · Full-time
The Services Executive Assistant position at Gilbert + Tobin is an exciting opportunity for someone who thrives in a dynamic environment. This job is crucial for ensuring smooth day-to-day operations within the Services team, supporting both internal and external clients. The team values collaboration and excellence, creating a friendly and high-performing atmosphere where everyone can contribute and grow.
Allens
Allens
Executive Assistant, Marketing & Client ServicesSydney, NSW · Full-time
This job is about being an Executive Assistant within the Clients & Growth and Brand, Marketing & Comms team at Allens. The position plays a vital role in supporting senior leaders and ensuring smooth operations within a high-performing team. Collaboration and communication are key, as you will work closely with market leaders in a dynamic environment.
NSW Department of Customer Service
NSW Department of Customer Service
Executive AssistantLithgow, NSW · Mangrove Mountain, NSW · East Maitland, NSW · Sydney, NSW · NSW · Full-time
The Executive Assistant position within the Revenue NSW - Taxes & Grants team is all about providing exceptional support to the Executive Director and enhancing business operations. This job is crucial for ensuring effective decision-making and communication across the division, contributing to a prosperous and fair society. The team thrives on collaboration, professionalism, and a proactive approach to managing priorities and improving administrative processes.
NSW Department of Communities and Justice
NSW Department of Communities and Justice
Executive AssistantParramatta, NSW · Contract
The Executive Assistant position at Homes NSW is an exciting opportunity to support senior leadership in delivering quality housing outcomes for communities across New South Wales. This role is crucial in ensuring the efficient operation of executive functions and managing competing priorities in a fast-paced environment. The team values collaboration and professionalism, creating a supportive atmosphere where exceptional administrative support is celebrated.