University of Melbourne14 followers197 jobs

Executive Assistant

Mid levelFull-timeHybridMelbourne VIC, AustraliaPosted 2 weeks agoVerified 3 weeks ago
Pending fitX of Y criteria met

About the job

This Executive Assistant job is all about supporting two Executives within the Melbourne Research & Enterprise portfolio at a top-ranked university. By coordinating complex diaries and managing key relationships, you will play a vital role in driving research excellence and partnerships. The team thrives on collaboration and continuous improvement, creating a dynamic environment where everyone can contribute to impactful research.

You'll be responsible for

📆

Coordinating complex diaries

Managing the schedules of two Executives to enable smooth operations and effective time management.
📬

Managing incoming correspondence

Drafting responses and ensuring timely action on requests and matters.
🗃️

Developing administrative systems

Creating efficient workflows and records to support high-quality operations within the portfolio.

Key criteria

📅

Experience in executive assistance

Proven experience supporting senior leaders in complex organisations.

View

💻

Advanced Microsoft Office skills

Demonstrated proficiency in Microsoft Office and related systems.

View

🗂️

Strong organisational skills

Experience managing competing priorities and detailed logistics effectively.

View

View more

Meet the team

About the company

  • Explore
    • Jobs
    • Companies
    • People
    • Communities
    • Hatch Hotlist 2026
  • Hiring
    • Permanent hires
    • Student placements
  • Resources
    • Blog
    • Community stories
    • Career advice
    • Customer stories
    • Help centre
  • Hatch
    • About
    • Careers
    • Contact
    • Hatch updates
    • Media enquiries
  • © 2026 Hatch
  • Privacy
  • Terms
  • Categories
Apply on University of Melbourne
You'll apply on an external website
Think you're a good fit?See what the hiring team are looking for

A meaningful career starts with a match

Get started

View your fit

5 criteria for this job
Experience in executive assistance
Proven experience supporting senior leaders in complex organisations.

View

Advanced Microsoft Office skills
Demonstrated proficiency in Microsoft Office and related systems.

View

Strong organisational skills
Experience managing competing priorities and detailed logistics effectively.

View

Effective communication skills
Ability to draft clear, tailored documents for diverse audiences.

View

Discretion with sensitive information
Proven commitment to professionalism and sound judgement.

View

Similar jobs

View all
University of Melbourne
University of Melbourne
Executive AssistantMelbourne, VIC · Full-time
Step into an exciting Executive Assistant job at the University of Melbourne, where you will play a vital role in supporting senior research leaders and driving research excellence. This opportunity allows you to collaborate with a high-performing team, ensuring smooth executive operations and contributing to impactful research partnerships. The University values its people and fosters a supportive environment that encourages professional growth and well-being.
Australian Financial Complaints Authority
Australian Financial Complaints Authority
Executive AssistantSydney, NSW · Full-time
This job is about being the Executive Assistant to the Chief Technology Officer at AFCA, where fairness drives every decision. The role is crucial in ensuring that priorities are met and opportunities are maximised, connecting leaders and teams across the organisation. AFCA values a diverse and inclusive culture, offering flexible work options and a supportive environment for everyone.
Rio Tinto
Rio Tinto
Executive AssistantBrisbane, QLD · Full-time
As an Executive Assistant at Rio Tinto, you will play a vital role in supporting senior leaders and ensuring the smooth operation of business activities. This position offers an exciting opportunity to thrive in a dynamic environment while managing complex priorities and fostering team engagement. Join a collaborative Brisbane-based team that values professional growth and inclusivity.
Ramsay Health Care
Ramsay Health Care
Executive AssistantJoondalup, WA · Part-time
This job is about providing outstanding administrative support to the senior Executive for Western Australia and South Australia at Ramsay Health Care. The impact of this role is significant, as it ensures that operations run smoothly and efficiently, contributing to high-quality healthcare delivery. The team values excellent communication, professionalism, and collaboration, making it an exciting opportunity for those looking to grow in a supportive environment.