University of Melbourne14 followers197 jobs

Executive Assistant

Mid levelFull-timeHybridMelbourne VIC, AustraliaPosted 1 week agoVerified 2 weeks ago
Pending fitX of Y criteria met

About the job

This Executive Assistant job offers an exciting opportunity to support senior research leaders at a top-ranked university. By coordinating complex diaries and governance activities, you will play a crucial role in enabling the University’s research ambitions. The team values collaboration and high performance, creating a supportive environment where everyone can thrive.

You'll be responsible for

📅

Providing high-level executive support

Provide high-level executive support to two Pro Vice-Chancellors, including expert diary, travel and expense management.
📬

Managing correspondence and requests

Manage incoming correspondence and requests, drafting responses and ensuring matters are prioritised, tracked and actioned promptly.
🗓️

Coordinating meetings and committees

Coordinate committees and meetings, including scheduling, agendas, papers, minute-taking and technology support for hybrid participation.

Key criteria

🗓️

Executive assistance experience

Proven experience providing high-level support to senior leaders.

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💻

Microsoft Office proficiency

Demonstrated advanced skills in Microsoft Office applications.

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📅

Diary management skills

Experience coordinating complex diaries and scheduling for executives.

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View more

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5 criteria for this job
Executive assistance experience
Proven experience providing high-level support to senior leaders.

View

Microsoft Office proficiency
Demonstrated advanced skills in Microsoft Office applications.

View

Diary management skills
Experience coordinating complex diaries and scheduling for executives.

View

Effective communication skills
Ability to draft clear, tailored correspondence for diverse audiences.

View

Discretion and professionalism
Proven ability to handle sensitive information with sound judgement.

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