RMIT University14 followers39 jobs

Executive Assistant & Project Support Officer

Mid levelFull-timeHybridMelbourne VIC, AustraliaPosted 4 days agoVerified 6 days ago
Pending fitX of Y criteria met

About the job

This job is about being a proactive Executive Assistant and Project Officer, providing essential support to the ADVCE through high-level executive assistance. The impact of this position is significant, as it involves problem-solving and stakeholder management to ensure smooth operations and successful initiatives. The team values collaboration, organisation, and professionalism, creating a supportive environment for everyone involved.

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You'll be responsible for

📋

Providing executive assistance

Delivering comprehensive executive assistance, including diary and inbox management, preparation of high-quality communications and briefing materials, and coordination of meetings, events, and stakeholder engagements.
🎯

Supporting priority initiatives

Providing targeted support to priority initiatives/events aligned to the university’s priorities, including assisting with the development and maintenance of key project schedules.
📝

Coordinating project governance activities

Supporting project governance activities such as preparation of papers, minutes, and action tracking.

Key criteria

📅

Diary and travel management experience

Demonstrated experience managing complex schedules and travel arrangements.

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📝

Strong written communication skills

Proven ability to draft high-quality correspondence and briefing materials.

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🤝

Stakeholder engagement experience

Experience liaising effectively with diverse internal and external stakeholders.

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5 criteria for this job
Diary and travel management experience
Demonstrated experience managing complex schedules and travel arrangements.

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Strong written communication skills
Proven ability to draft high-quality correspondence and briefing materials.

View

Stakeholder engagement experience
Experience liaising effectively with diverse internal and external stakeholders.

View

Project support experience
Demonstrated experience in planning and tracking project timelines and actions.

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High digital literacy
Proficiency in Microsoft Office and electronic document management systems.

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